Overview
Automation is a key value from the 3YOURMIND software. Once an order has been placed, there are three pre-set document types you can generate as PDFs simplify communication with customers and prepare for shipping completed parts.
Creating Order Documents
Go to Service Panel > 3D Projects and select an existing order.
Select Add Order Document
Choose the type of Document you want to create:
Order Confirmation
Delivery Note
Invoice
Each document that is created will include creation details that show the type, a unique identification number, the employee who created the document, and the date it was generated.
Past documents can be accessed from the order summary.
Generating Order Confirmations
The order confirmation allows you to communicate to your customer that you have begun to process the order and to commit to a more specific shipping date.
Select Order Confirmation.
Add a Shipping Date that you will commit to based on your current workflow.
The Issue Date can be set to the day that you issued the Order confirmation.
Either Preview the document to see the layout, Print the document, or Save it on the platform as a PDF.
Using Delivery Notes
Use Delivery Notes to inform your customers and label your shipments with exactly when and which parts leave your production hall.
Select Delivery Note.
Adjust the Shipping Date to match when the parts will go to delivery.
The Issue Date can be set to the day that you issued the Delivery Note.
Select the Quantity of all parts that are included in the shipment.
You can select if the Part Preview will be shown in the document using the toggle.
Either Preview the document to see at the layout, Print the document or simply Save it in the platform as a PDF.
Downloading Invoices
You can send a copy of the order invoice to your customer at any time.
Select Invoice.
Adjust the Delivery Date to match which billing period the Order belongs to.
The Issue Date can be set to the day that you issued the Invoice.
Either Preview the document to see the layout, Print the document or Save it on the platform as a PDF.
Adding Payment Terms
If you need to include specific payment terms such as 50% deposit and 50% on delivery, those can be added to the Comments Section and will be included directly on the invoice.
Referencing the Order Confirmation
To reference the correct Order Confirmation on the Delivery Notes and Invoices the Order Confirmation Number with the last created date is displayed in the documents.
Bulk-Creation of Order Documents
Go to the Orders table in the Service Panel
Select one or more orders
Select More Actions
Choose one of the following
Create invoices
Create delivery notes
Create confirmation notes
The generated PDFs…
…are automatically attached to each order.
…will be opened in a new tab each.
While during the creation of individual order notes, dates and quantities can be set manually, the bulk creation uses the following default values.
Document Type | Issue Date | Shipping Date | Amount |
|---|---|---|---|
Order Confirmation | Date of today | Date of today | na |
Delivery Note | Date of today | Date of today | full quantity of each individual part |
Invoice | Date of today | Date of today | na |
Comments cannot be added when creating order documents in bulk.
In case you generated multiple order documents, but only one new tab opened, then please check if your browser prevented opening multiple tabs or pop-ups.
Customizing Your Order Notes
You can fully customize the order notes using HTML templates. To apply your custom templates, add them in the Admin Panel under:
Home › B3_Pdf › Order note templates
You can reach out to our Customer Support to obtain a template from which to start.